10.75.105    REPORTING

(1)  Reports are required to be submitted to the Office of Public Instruction by the tribal government, community entities, or their designees including partnering school districts. An annual report will be required for the program which includes a start-up assessment, midterm progress report, and final program closeout report. Additional reporting and touch points may be needed for projects not meeting projected activity dates and deliverables.  

(2)  Site visits may be made by the OPI staff that coincide with report due dates. Site visits may include an initial site visit, a midterm progress visit, a final preparation visit, or any combination of these. 

(3)  MILP reports from tribes are due by November 20 of each year that funding is received.

(4)  Tribal governments, community entities, or their designees must submit written reports on:

(a)  expenditures which compare budgets and expenses;

(b)  overall program progress in relation to timelines and tangible goods;

(c)  community engagement, which includes tracking:

(i)  number of participants and speakers approaching fluency

(ii)  leveraged resources which may include cash or in-kind services (office space, meeting space, vehicle use, pro bono representation, volunteer support, etc.); and

(d)  administration and maintenance of long-term language preservation strategic plan.

(5)  The Office of Public Instruction will report on the activities of MILP to the Legislature throughout the course of the program. These reports will include:

(a)  the current MILP guidelines;

(b)  a summary of the program activities of each participating tribal government; and

(c)  progress metrics showing how activities funded under this program are promoting language fluency.

(6)  Tribes may seek data from immersion schools, tribal colleges, community and virtual classes, and any other means that were impacted by the MILP funds. 

(7)  If a tribe chooses to partner with a local school district, a letter of commitment or memorandum of understanding from the school district should be submitted along with the application.

History: 20-9-537, MCA; IMP, 20-9-537, MCA; NEW, 2023 MAR p. 1086, Eff. 9/23/23.