4.11.1105    DOCUMENT TRACKING

(1) CBI documents received by the director or his primary designee shall be immediately logged in and stamped on the front page, in red ink, with the following wording:

 

CONFIDENTIAL DATA

NOT A PUBLIC RECORD

 

(2) All such CBI documents shall be assigned a document tracking number. The director shall designate the personnel responsible for recording the date of receipt, document tracking numbers and subsequent actions on a written tracking sheet which shall be affixed to the CBI document. Reproductions of CBI shall be performed only by authorized professional or clerical personnel as designated by the director. The tracking sheet shall bear the initials of the employee performing the reproductions, and the number of reproductions made. Reproductions or other physical forms of CBI shall be secured and tracked as described for the original CBI. The tracking sheet shall bear the initials and title of any employee authorized by the department or cooperative agency receiving the CBI, the date of receipt and subsequent date of return.

History: Sec. 80-15-105, MCA; IMP, Sec. 80-15-108, MCA; NEW, 1990 MAR p. 2244, Eff. 12/28/90.