(1) The agency shall maintain individual records for each child placed in any adoptive home. The records shall be current to the date of adoption and shall contain the following if applicable:

(a) demographic information including the name, address, sex, race, birth date, and birth place of the child;

(b) the name, address, telephone number, and marital status of the parent(s) and guardian(s) of the child;

(c) the name, address, and telephone number of siblings if placed elsewhere and other significant relatives if available;

(d) copies of legal documents of importance to the child, such as birth record and any court dispositions;

(e) the medical history, cumulative health record, and available psychological and psychiatric reports;

(f) the social assessment and background of the family and parent(s) ;

(g) a summary which reflects the dates of contact, initial assessment, case plan, and content of the worker's visits;

(h) the circumstances leading to the decision to place a child, the agency's involvement with the parent(s) , including services offered, delivered, or rejected;

(i) educational records and reports;

(j) summary of any administrative or outside service reviews on the progress of each child toward goal determination;

(k) summary of the child's contacts with family members; and

(l) a record of the child's placements with names of caregivers, addresses, and date of care.

(2) The agency shall insure that upon discharge, a child's record contains the following:

(a) a discharge summary showing services provided during care, the growth and accomplishments, assessed needs which remain to be met, and recommendations of the services needed to meet these goals;

(b) dates of discharge, reason for discharge, and the name, address, telephone number, and relationship of the person(s) or agency to whom the child was discharged; and

(c) discharge plans which specify the responsibility for follow-through.