(1) The agency shall keep separate records for each agency youth foster home which shall contain:

(a) the application;

(b) the foster home licensing study;

(c) foster parent(s) CSD 33 Personal Statement of Health for Licensure;

(d) annual assessment of strengths and weaknesses of the foster family relative to the care of individual children placed with them;

(e) annual licensing compliance study and reports connected with it;

(f) history of the care given by the family, children placed, dates admitted and discharged from care; and

(g) a termination summary for homes which are closed containing the reasons for the closing.

(2) Copies of all of the above shall be provided to the department.