(1) Transaction documentation forms (TDF) may be used in transactions of certified organic products to identify products that were produced or handled in accordance with rules adopted under this chapter. TDF provided by the department can be used only by operations certified by the department and only for products covered by department certification. Use of TDF is voluntary and two types are available:

(a) transaction documentation forms may be issued as sequentially numbered forms with the producer's or handler's identification and expiration date beyond which use is not valid. Users shall enter shipment information that must include product name, production date, quantity sold, lot number (if applicable), sale price, and date of sale; and

(b) the department shall issue a completed TDF to a producer and/or handler upon written request. Requests must include payment, must be submitted on forms approved by the department and must contain all information requested on the request form including product name, production date, quantity sold, lot number (if applicable), sale price, date of sale, and name and address of buyer.

(2) When a TDF is part of a sale, the sales record required by ARM 4.17.111 for certified operations shall include the TDF number.

(3) Unused, expired TDF shall be returned to the department, or they may be collected by an inspector.