(1) An active file for each enrollee in the external diploma program will be maintained at the center. The individual education program, initial evaluation results and documentation of progress in the program will be retained in this file together with correspondence or other information pertinent to the individual and the external diploma program process.

(2) Upon successful completion of the external diploma program, and in accordance with the American council on education, an individual's permanent file will be established and maintained by the program.

(3) The office of public instruction will maintain individual external diploma records file prior to 1992. Verifiable requests for copies of the records will be served.