(1) Copies of all records, reports, maps, or other documents submitted to or generated by the department under the Act and rules must be made available to the public for at least five years after bond release and must be disposed of in accordance with Title 2, chapter 6, MCA, and supporting policy and procedures. Superseded application materials, withdrawn applications, and outdated maps which are not needed for the purpose of bond release application evaluation are not subject to these provisions.