(1) Whenever an individual charged with a crime is fingerprinted under 44-5-202, MCA, a criminal case history and final disposition report, form number CHRP1, made available by the department, must be initiated by the arresting agency. The report form or computer program design must be in a format approved by the department and must include the information designated on the form.

(2) The form must be completed according to the procedures prescribed by the department.

(a) Before the individual is released from custody, the information pertaining to the individual and the initial charge(s) must be completed by the arresting agency and forwarded to the court of appropriate jurisdiction prior to the individual's initial appearance.

(b) The information pertaining to the court action and final disposition must be completed by the clerk of court or a similarly designated official prior to forwarding to the department.

(3) Following sentencing, the clerk of the court shall forward a copy of a completed form number CHRP1 to the department within 15 days.

(4) Arresting, custodial, and judicial agencies may enter into agreements to designate an agency or agencies responsible for conveying form number CHRP1 to the department.