(1) When a gambling operator license is submitted, the applicant shall pay a deposit on the license application processing fee in an amount set forth in the application form.

(2) The applicant shall submit the deposit required under (1) in the form of a check or money order.

(3) Based on the actual cost incurred by the department in determining whether the applicant qualifies for licensure, the department shall refund any overpayment of the fee or collect an amount sufficient to reimburse the department for any underpayment of actual costs.

(4) If an applicant withdraws the application after the department has begun processing the application, the department shall refund any amount not expended as of the date of withdrawal.