(1) The committee shall have prepared a standard application form for grant proposals to the committee and shall include requests for information from the benefitting organization concerning the following:

(a) Sponsorship by the governing unit whereby the unit indicates the availability of accounting and financial services and responsibilities for the proposal, if funded;

(b) A narrative description of the project;

(c) A statement specifying the community, regional or statewide need addressed by the project;

(d) A statement of the purpose of the project which shall include objectives and a timeline for intended results;

(e) A statement addressing the means and methods for implementation of the project;

(f) A statement of the end result of the project as intended by the benefitting organization, and a plan for evaluation upon termination of the project;

(g) A statement describing the audiences, area and population to be served;

(h) A statement addressing project publicity and accessibility;

(i) Resumes or descriptions of related experience or expertise of staff or volunteers;

(j) A complete line item budget request to include planned expenditures of granted funds and a statement of available or supplementary source(s) of funding and in-kind or matching contributions;

(i) In-kind goods and services are contributions specifically identified with the project which are provided to the benefitting organization by volunteers or their parties at no cash cost to the benefitting organization. These may include but are not limited to donations of food and housing for guest artists and speakers, office space, facilities or equipment rental, and materials voluntarily contributed which otherwise would have been paid for. Volunteer time may be claimed as an in-kind contribution, but it must be calculated at a "fair market" price, that is, minimum wage that a person paid to do the same work would be paid. The in-kind contribution used as a match for a particular project may not be used as a match for any other project requesting cultural and aesthetic project grant assistance.

(ii) Matching funds are funds (other than any cultural and aesthetic grants) which are allocated or received by the benefitting organization during the two fiscal years of the grant period and used exclusively for the project receiving cultural and aesthetic grant funds.

(iii) For all grants with the exception of challenge grants for permanent endowment development, documentation that matching funds are being committed by the benefitting organization or will be available, must be received by the last day of the first fiscal year of the grant period.

(iv) For challenge grants for permanent endowment development, documentation of match must be received by the last day of the grant period.

(v) County or municipally owned cultural facilities must obtain financial and in-kind support from respective local governments.

(vi) Effective July 1, 1985 and pursuant to 22-2-308, MCA and these rules, government units may apply on behalf of private museums, art centers and cultural facilities and receive the first grant without local governmental funds, but are encouraged to seek mill levy, general fund or other local governmental financial or in-kind support.

(A) For all subsequent grants, private museums, art centers or other cultural facilities must receive county or municipal financial or in-kind support to be eligible for funds.

(vii) A cultural facility is defined as a building or number of buildings operated significantly for the purpose of presenting public programs and activities in one or more of the eligible projects.

(A) The benefitting organization must provide information regarding the ownership of the cultural facility, i.e., private profit making, private non-profit, city, county, state or federal.

(B) The benefitting organization must provide documentation from the local government regarding:

(I) The source of local governmental funds, i.e., city or county, and the type of local governmental funds, e.g., general funds, revenue sharing, community block grant, permissive mill levy, etc.

(II) The level of cash support. If mill levy funds have been appropriated, indicate the number of mills and the dollar amount this millage annually provides for the benefitting organization's facility and the total mills and dollar amount this millage annually provides for all cultural facilities in the county.

(III) The value of in-kind support including what is being contributed and the source of the contribution.

(IV) If any indirect costs are included in the budget, the benefitting organization must indicate if these costs are to be used as match or if they are intended to be paid from coal tax funds.

(k) Additional information may be required by the committee of the benefitting organization.