(1) The department will notify in writing the claimant, claimant's representative (if any) , insurer, and the vocational rehabilitation provider of the authorization for use of trust funds. The department will instruct the parties on the procedures and/or documentation needed to make payments from the trust funds.

(2) If the request is denied, the department will notify the parties in writing. If additional information is required by the department, the written denial will serve as notice requesting the additional information. Upon receipt of the additional information, the request for trust funds will be reconsidered.