(1) State law prohibits the distribution or sale of mailing lists, with the exception of compiling a list by examination of original documents or applications. Examination of original documents will be allowed under the following circumstances:

(a) Compilation process will not be allowed to interfere with normal department operation;

(b) Documents must be maintained in their original order at all times;

(c) Documents may not be moved from the immediate vicinity of the department's offices;

(d) Documents may be examined only during normal office hours (8:00 a.m. to 5:00 p.m.);

(e) There will be a charge of $0.02 per name and address to cover the costs;

(f) The information available for compilation will be:

(i) name;

(ii) address;

(iii) city;

(iv) state; and

(v) zip code;

(g) Manual compilation is preferred. Computers and transcribers are permitted. Copy machines and photography are not allowed; and

(h) Noncompliance with any statutes, ARM rules, or department policy is grounds for revocation of permission to examine documents.