(1) "Criminal justice agency" means any state, or local government agency that performs as its principal function the administration of criminal justice, including a fire agency or fire marshal that conducts criminal investigations of fires.

(2) "Initial arrest record" means the first record made by a criminal justice agency indicating the facts of a particular person's arrest and includes:

(a) name of the accused;

(b) time and place of the arrest;

(c) location of the accused;

(d) pending charges against the accused; and

(e) any available information regarding bail and court appearances.

(3) "Initial offense report" means the first record of a criminal justice agency that indicates that a criminal offense may have been committed and includes the initial facts associated with that offense.

(4) "Juvenile records" means records maintained by youth court, Department of Corrections, or a criminal justice agency relating to a juvenile.