(1) Participants in group or self-study programs must obtain documentation of their participation (i.e., a certificate of completion or other correspondence from the sponsor). All acceptable documentation must include the following information:

(a) participant's name;

(b) sponsor;

(c) course title and/or description of content;

(d) date(s);

(e) location;

(f) number of continuing education credit hours granted; and

(g) NASBA Registry ID or NASBA QAS Sponsor ID (if applicable, applies to self-study).

(2) Documentation must be retained for not less than five years.

(3) The sponsor of group or self-study programs shall retain evidence of an individual's participation in a group or self-study program for not less than five years. Pertinent information includes:

(a) participant's name;

(b) record of participation;

(c) outline of the course (or equivalent);

(d) date(s);

(e) location;

(f) instructor(s); and

(g) number of contact hours/continuing education credit hours granted.

(4) Alternative documentation for academic courses must include:

(a) satisfactory completion of the course and evidence of receipt of academic credit for courses taken for academic credit in universities and colleges; or

(b) a statement of the hours of attendance signed by the instructor for noncredit courses.