(1) Any document required or allowed to be filed with the department may be filed by electronic mail or by means of a telephonic facsimile communication device (fax).

(2) An electronic mail (e-mail) filing must be by way of a Portable Document Format (.pdf) attachment to an e-mail; the submitted document will not be accepted where it is transmitted solely in the body of an e-mail.

(3) Filings with the department by electronic mail or facsimile are subject to the following conditions:

(a) a filing must conform with all applicable rules, except that only one copy of a document need be filed by electronic mail or facsimile even when multiple copies otherwise would be required;

(b) if a document is received after 5:00 p.m. mountain time, the date of filing of that document, for purposes of these rules, will be the date of the next regular work day; and

(c) it is the responsibility of the filing party to ensure that electronic mail or facsimile filed documents are received by the department. The failure, malfunction, or unavailability of electronic filing equipment does not excuse a party from the requirements of timely filing.