(1) A licensee must have a department inventory tracking system account activated and functional prior to operating or exercising any privileges of the license and must maintain an active account while licensed. 

(2) Additional licensees or licensee employees may be authorized to obtain inventory tracking system user accounts.

(3) To obtain and maintain an inventory tracking system user account, a licensee or licensee employee must successfully complete all required department inventory tracking system training.

(4) An individual entering data into the inventory tracking system may only use that individual's inventory tracking system account.

(5) A licensee must ensure:

(a) all inventory tracking system users are up to date on inventory tracking system user training requirements; and

(b) any data that is entered into the inventory tracking system in error is corrected.

(6) A licensee and any designated inventory tracking system user must enter data into the inventory tracking system that accounts for all inventory tracking activities.

(7) A licensee is accountable for all actions inventory tracking system users take while logged into the inventory tracking system.

(8) A licensee is responsible for the accuracy of all information entered into the inventory tracking system.

(9) Nothing in this rule prohibits a licensee from using secondary separate software applications to collect information to be used by the business including secondary inventory tracking or point of sale systems.

(10) If a licensee uses a separate software application that links to the inventory tracking system it must get approval from the inventory tracking system vendor contracting with the department and the software application must:

(a) accurately transfer all relevant inventory tracking system data to and from the inventory tracking system; and

(b) preserve original inventory tracking system data when transferred to and from a secondary application.

(11) If a licensee loses access to the inventory tracking system, the licensee must keep and maintain comprehensive records detailing all tracking inventory activities that were conducted during the loss of access.

(12) Once access is restored, all inventory tracking activities that occurred during the loss of access must be entered into the inventory tracking system.

(13) A licensee must document when access to the inventory tracking system was lost and when it was restored.

(14) All compliance notifications from the inventory tracking system must be resolved in a timely fashion.