(1) In accordance with 23-4-106 , MCA, the department shall appoint an executive secretary.

(2) The executive secretary shall:

(a) supervise race meets and oversee all activities of all racing officials;

(b) hire and supervise all state racing officials for the department;

(c) inspect and approve racing facilities;

(d) make inquiries into the financial dealing and solvency of any licensee;

(e) handle complaints and make recommendations to the board in their regard;

(f) prepare agendas for all board meetings;

(g) schedule hearings and have hearing examiners appointed;

(h) perform other duties as directed by the board;

(i) hire staff to assist him in performing his duties;

(j) maintain and preserve the official records of the board;

(k) approve all racing officials;

(l) disburse funds; and

(m) represent the board with the department.