1.2.519    BASIC FORMAT REQUIREMENTS

(1) The following requirements apply to all material submitted for publication in the Register and the ARM.

(a) Material must be submitted electronically in Word 2000, or more recent version.

(b) All text must be in Arial 12 point font.

(c) Documents must be left justified.

(d) Margins must be set as follows:

(i) top and bottom margin at .5 inches;

(ii) left margin at 1.5 inches; and

(iii) right margin at .75 inches.

(e) Spacing in documents must be as follows:

(i) single space paragraphs and rules;

(ii) a blank line must be between all paragraphs and rules;

(iii) a blank line must be above and below all AUTH and IMP citations; and

(iv) each paragraph, section, and subsection number (earmark) must have two spaces before the text begins.

(f) Each paragraph, rule number, section, and subsection must be tabbed in five spaces.

(g) For section and subsection earmarking requirements, see ARM 1.2.216.

(h) For capitalization, hyphenation, punctuation, and grammar requirements, refer to the Gregg Reference Manual. The Secretary of State adopts and incorporates by reference the Gregg Reference Manual, tenth edition, which sets forth rules of style, grammar, usage, and formatting. A copy of the manual may be obtained from McGraw-Hill/Irwin, 1221 Avenue of the Americas, New York, NY, 10020;

(i) Use a Roman numeral in the proposal notice for a new rule, and indicate the permanent ARM number in the notice of adoption of the rule. Example: (Rule I - 2.2.333)

(j) Underline the rule number and catchphrase of a rule. The catchphrase is typed in capital letters.

(k) All charts and illustrations must fit into format margins.

(l) Notices and administrative orders must be signed by the head of the department or the chairperson of the governing board. The head of the agency or the chairperson of the governing board will sign for an agency that is assigned to a department for administrative purposes only. A letter must be filed with the secretary of state indicating signatory authority in the absence of the department head or chairperson. For the purposes of electronic filing of documents, the secretary of state will accept as signatures:

(i) typed names on documents preceded by /s/. The typed name must represent a signed copy on file in the submitting agency's records.

(m) The rule reviewer must sign each proposal and adoption notice published in the Register, indicating that he or she has reviewed and approved the rules as required by 2-4-110 , MCA. A letter must be filed with the secretary of state and administrative rule review committee indicating rule reviewer appointment. For the purposes of electronic filing of documents, the secretary of state will accept as signatures:

(i) typed names on documents preceded by /s/. The typed name must represent a signed copy on file in the submitting agency's records.

History: 2-4-201, 2-4-306, 2-15-401, MCA; IMP, 2-4-110, 2-4-303, 2-4-306, MCA; NEW, 1983 MAR p. 1268, Eff. 10/1/83; AMD, 1987 MAR p. 1114, Eff. 7/17/87; AMD, 1991 MAR p. 1954, Eff. 10/18/91; AMD, 1998 MAR p. 3223, Eff. 12/4/98; AMD, 2005 MAR p. 2699, Eff. 1/1/06.