37.8.128    CONTENTS OF CERTIFIED AND NON-CERTIFIED COPIES

(1) Each certified copy of a vital record issued in Montana must include:

(a) the date the copy is issued;

(b) the name of the authorized certifier;

(c) the signature of the authorized certifier or a facsimile approved by the certifier; and

(d) the seal (raised or embossed) of the issuing agency or office.

(2) Each certified birth record must include, in addition to the items in (1):

(a) the given name of the registrant;

(b) the surname of the registrant along with any generational identifiers present on the original filed document such as Jr., Sr., etc.;

(c) the date of birth, in literal format (e.g., January 1, 1990);

(d) county of birth;

(e) sex;

(f) the date the original record was filed, in literal format; and

(g) the names of the registrant's parents. If the mother's or father's name is not included on the filed document, the phrase "NOT RECORDED" must be displayed on the certified copy where the mother's or father's name would normally appear; and

(h) if the registrant of a birth record is deceased, each copy must clearly indicate "DECEASED" on the face of the copy.

(3) Each certified death record must include, in addition to the items in (1):

(a) the given name of the registrant;

(b) the surname of the registrant along with any generational identifier present on the original filed document such as Jr., Sr., etc.;

(c) the date of death in literal format;

(d) the date of birth in literal format;

(e) the county of death;

(f) the sex; and

(g) the date the record was filed, in literal format.

(4) Each certified copy of a birth that resulted in a stillbirth record must include, in addition to the items in (1):

(a) the full given name of the registrant if provided on the record;

(b) the surname of the registrant along with any generational identifier present on the original filed document such as Jr., Sr., etc.;

(c) the date of delivery in literal format;

(d) the county of delivery;

(e) the sex; and

(f) the date the record was filed, in literal format.

(5) Noncertified copies of a certificate must:

(a) be printed on white nonsecurity paper;

(b) at the top of the certificate, be stamped "FOR INFORMATIONAL PURPOSES ONLY";

(c) not contain a raised seal or any statement that will certify the copy as true; and

(d) not be signed.

History: 50-15-102, 50-15-103, 50-15-121, 50-15-124, MCA; IMP, 50-15-103, 50-15-121, 50-15-122, 50-15-124, MCA; NEW, 2002 MAR p. 397, Eff. 2/15/02; AMD, 2003 MAR p. 2441, Eff. 10/31/03; AMD, 2008 MAR p. 169, Eff. 1/1/08.