BEFORE THE PUBLIC EMPLOYEES' RETIREMENT BOARD

                                                OF THE STATE OF MONTANA

 

In the matter of the adoption of NEW RULES I through XIII; the amendment and transfer of ARM 2.43.203 through 2.43.205, 2.43.301 through 2.43.303, 2.43.308 through 2.43.310, 2.43.402 through 2.43.408, 2.43.410, 2.43.418, 2.43.420 through 2.43.424, 2.43.426, 2.43.432, 2.43.433, 2.43.437, 2.43.440, 2.43.451, 2.43.452, 2.43.502 through 2.43.506, 2.43.508 through 2.43.511, 2.43.514, 2.43.515, 2.43.603, 2.43.604, 2.43.607, 2.43.611, 2.43.617, 2.43.801 through 2.43.804, 2.43.905, 2.43.914, 2.43.1002 through 2.43.1004, 2.43.1010 through 2.43.1012, 2.43.1015, 2.43.1017, 2.43.1020, 2.43.1031, 2.43.1032, 2.43.1045, 2.43.1046, 2.43.1101, 2.43.1104, 2.43.1111, 2.43.1112, 2.43.1210 through 2.43.1212, 2.43.1701, 2.43.1703, 2.43.1704, 2.43.1802, 2.43.1803, and 2.43.1810 through 2.43.1812; the repeal of ARM 2.43.409, 2.43.425, 2.43.428 through 2.43.430, 2.43.520, 2.43.605, 2.43.606, 2.43.609, 2.43.610, and 2.43.1030; and the transfer of ARM 2.43.201, 2.43.202, 2.43.304, 2.43.512, 2.43.513, 2.43.901, 2.43.902, 2.43.909 through 2.43.911, 2.43.1001, 2.43.1005, 2.43.1023 through 2.43.1025, 2.43.1040, 2.43.1105, 2.43.1108, 2.43.1110, 2.43.1113, 2.43.1115, 2.43.1118, 2.43.1119, 2.43.1702, 2.43.1705, and 2.43.1801, all pertaining to the operation of the retirement systems and plans administered by the Montana Public Employees' Retirement Board

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NOTICE OF ADOPTION, AMENDMENT AND TRANSFER, REPEAL, AND TRANSFER

 

TO:  All Concerned Persons

 

1. On September 11, 2008, the Public Employees' Retirement Board published MAR Notice No. 2-43-403 pertaining to the public hearing on the proposed adoption, amendment and transfer, repeal, and transfer of the above-stated rules at page 1852 of the 2008 Montana Administrative Register, Issue Number 17.

 

            2.  The board has adopted, amended and transferred, repealed, and transferred the following rules as proposed: 

 

ADOPT:

NEW RULE ii       2.43.2116           

NEW RULE III      2.43.2110           

NEW RULE IV     2.43.3402           

NEW RULE V      2.43.2301           

NEW RULE VI     2.43.2304           

NEW RULE VII    2.43.2311           

NEW RULE VIII   2.43.2324           

NEW RULE X      2.43.4803           

NEW RULE XI     2.43.4003           

NEW RULE XII    2.43.5008           

NEW RULE XIII   2.43.5109           

 

AMEND AND TRANSFER:

OLD                   NEW

2.43.203            2.43.1501              

2.43.204            2.43.1502              

2.43.205            2.43.1503              

2.43.301            2.43.1301              

2.43.302            2.43.1302              

2.43.303            2.43.1405              

2.43.308            2.43.1406              

2.43.309            2.43.1407              

2.43.310            2.43.1408              

2.43.402            2.43.2104              

2.43.403            2.43.2102              

2.43.404            2.43.2114              

2.43.405            2.43.2101              

2.43.406            2.43.2105              

2.43.407            2.43.2106              

2.43.408            2.43.2109              

2.43.410            2.43.2302              

2.43.418            2.43.3401              

2.43.420            2.43.2317              

2.43.421            2.43.2315              

2.43.422            2.43.2308              

2.43.423            2.43.2303              

2.43.424            2.43.2323              

2.43.426            2.43.4807              

2.43.432            2.43.2318              

2.43.433            2.43.2310              

2.43.437            2.43.2316              

2.43.440            2.43.2309              

2.43.451            2.43.2319              

2.43.452            2.43.2609              

2.43.502            2.43.2602              

2.43.503            2.43.2601              

2.43.504            2.43.2603              

2.43.505            2.43.3403              

2.43.506            2.43.2608              

2.43.508            2.43.2701              

2.43.509            2.43.2702              

2.43.510            2.43.2703              

2.43.511            2.43.2704              

2.43.514            2.43.2707              

2.43.515            2.43.2711              

2.43.603            2.43.2901              

2.43.604            2.43.2902              

2.43.607            2.43.2903              

2.43.611            2.43.4603              

2.43.617            2.43.2607              

2.43.801            2.43.5001              

2.43.802            2.43.5002              

2.43.803            2.43.5006              

2.43.804            2.43.5007              

2.43.905            2.43.2205              

2.43.914            2.43.2214              

2.43.1002         2.43.3502              

2.43.1003         2.43.3503              

2.43.1004         2.43.3504              

2.43.1010         2.43.3510              

2.43.1011         2.43.3511              

2.43.1012         2.43.3512              

2.43.1015         2.43.3515              

2.43.1017         2.43.3517              

2.43.1020         2.43.3520              

2.43.1031         2.43.3531              

2.43.1032         2.43.3532              

2.43.1045         2.43.3545              

2.43.1046         2.43.3546              

2.43.1101         2.43.4606              

2.43.1104         2.43.4609              

2.43.1111         2.43.4616              

2.43.1112         2.43.4617              

2.43.1210         2.43.4203              

2.43.1211         2.43.4204              

2.43.1212         2.43.4207              

2.43.1701         2.43.3001              

2.43.1703         2.43.3005              

2.43.1704         2.43.3008              

2.43.1802         2.43.5102              

2.43.1803         2.43.5103              

2.43.1810         2.43.5110              

2.43.1811         2.43.5111              

2.43.1812         2.43.5112              

 

REPEAL:

2.43.409                                            

2.43.425                                            

2.43.428                                            

2.43.429                                            

2.43.430                                            

2.43.520                                            

2.43.605                                            

2.43.606                                            

2.43.609                                            

2.43.610                                            

2.43.1030 

                                        

TRANSFER:

OLD                   NEW

2.43.201            2.43.1401              

2.43.202            2.43.1402              

2.43.304            2.43.1306              

2.43.512            2.43.2705              

2.43.513            2.43.2706              

2.43.901            2.43.2201              

2.43.902            2.43.2202              

2.43.909            2.43.2209              

2.43.910            2.43.2210              

2.43.911            2.43.2211              

2.43.1001         2.43.3501              

2.43.1005         2.43.3505              

2.43.1023         2.43.3523              

2.43.1024         2.43.3524              

2.43.1025         2.43.3525              

2.43.1040         2.43.3540              

2.43.1105         2.43.4610              

2.43.1108         2.43.4613              

2.43.1110         2.43.4615              

2.43.1113         2.43.4618              

2.43.1115         2.43.4620              

2.43.1118         2.43.4623              

2.43.1119         2.43.4624              

2.43.1702         2.43.3004              

2.43.1705         2.43.3009              

2.43.1801         2.43.5101              

 

            3.  The board has adopted the following rules as proposed but with the following changes from the original proposal, new matter underlined, deleted matter interlined:

 

            new rule i [2.43.2115] CORRECTION OF DEFINED BENEFIT RETIREMENT SYSTEM REPORTING ERRORS

(1) through (5) remain as proposed.

            (6)  The employer must correct its payroll records and pay the refund to the DCRP participant.

 

            NEW RULE IX [2.43.2610]  DESIGNATION OF BENEFICIARY BY MEMBERS, RETIREES, ALTERNATE PAYEES, AND CONTINGENT ANNUITANTS

(1) and (2) remain as proposed.

 

            4.  The board thoroughly considered the comments received.  A summary of the comments received and the board's responses are as follows:

 

COMMENT 1:  An individual acting on behalf of the State Administration and Veterans' Affairs Interim Committee commented that while the proposal is very well written, some of the statements of reasonable necessity contain explanations of what the proposed rule does and also fail to explain the reason for the "particular approach" taken in the rule as required by section 2-4-305(6)(b), MCA.

 

RESPONSE 1:  Although a statement that merely explains what a rule provides is not an adequate statement of reasonable necessity, nothing in statute or rule prohibits incorporating explanations of what a proposed rule amendment does to further the understanding of why the rule or amendments to the rule are necessary.  Comment 2 provides an example of where an explanation of the proposed amendment may have been helpful. 

 

The board has thoroughly reviewed the statements of reasonable necessity.  The board is satisfied those statements provide adequate statements of reasonable necessity and explain the board's particular approach when adopting mandated rules.  The board further believes that, when taken as a whole, the statements of reasonable necessity demonstrate the reason for the approach taken by the board in amending its rules.  Specifically, paragraph 6 of the proposed notice advises the reader that the board is completely reorganizing and restructuring its rules.  The proposed restructure will better align with the statutes administered by and the service provided by the board.  MPERA employees, covered employers, and retirement system members will be better able to locate rules applicable to their needs and situation.  

 

Additionally, the board supplemented the statements of reasonable necessity in the information prepared to be read and made available at the hearing on the proposal.  

 

COMMENT 2:  The same individual, again acting on behalf of the Interim Committee, commented that there appears to be no statement of reasonable necessity addressing the proposed new final sentence to ARM 2.43.801(1).    

 

RESPONSE 2:  The statement of reasonable necessity for ARM 2.43.801(1) does not contain an explanation of what the proposed amendment does.  Perhaps it should have.   Section (1) limits Volunteer Fire Company Act (VFCA) membership to volunteer firefighters active in a "qualifying volunteer fire company".  The board believes that term requires further explanation, so proposed the final sentence to direct the reader to 19-17-402, MCA when determining whether a volunteer fire company is qualified to participate in the VFCA.  This reason for the language is adequately addressed in the last sentence of the statement of reasonable necessity:  "The term 'qualifying volunteer fire company' is vague and requires further explanation."   

 

COMMENT 3:  The final comment received on behalf of the Interim Committee addresses the use of section 19-3-304, MCA, as authority for several rules being repealed even though that section was repealed in 1993.

 

RESPONSE 3:   The board contacted the Secretary of State's Office both before publication of the Notice of Proposal and after receipt of this comment.  On both occasions, the board was instructed to retain repealed rules when citing the authority and the implementing authorities of a repealed rule.

 

COMMENT 4:  New Rules I and II address correction of reporting errors for defined benefit plans and the defined contribution plan respectively.  Both rules provide that excess employee contributions will be returned to the employer.  Rule II also states that the employer is responsible for correcting its payroll records and paying the refund to the DCRP participant.  Rule I is silent regarding this responsibility.  It should be addressed in Rule I as well as in Rule II.

 

RESPONSE 4:  The board agrees.  New Rule I is amended accordingly.

 

COMMENT 5:  New Rule IX does not address the designation of beneficiaries by members.  Therefore, the word "member" should be removed from the catchphrase.

 

RESPONSE 5:  The board agrees and amends the catchphrase accordingly. 

 

            5.  An electronic copy of this Adoption Notice is available through the Montana Public Employee Retirement Administration web site at http://mpera.mt.gov/rules.asp.  The Montana Public Employee Retirement Administration strives to make the electronic copy of the notice conform to the official version of the notice, as printed in the Montana Administrative Register, but advises all concerned persons that in the event of a discrepancy between the official printed text of the notice and the electronic version of the notice, only the official printed text will be considered.  In addition, although the Montana Public Employee Retirement Administration works to keep its web site accessible at all times, concerned persons should be aware that the web site may be unavailable during some periods, due to system maintenance or technical problems.

 

            6.  These rule actions are effective December 1, 2008.

 

 

/s/  Melanie Symons                                     /s/  John Paull                                               

Melanie Symons, Legal Counsel                John Paull                 

and Rule Reviewer                                        President

                                                                        Public Employees' Retirement Board

 

 

 /s/  Michael P. Manion                                                                     

Michael P. Manion, Chief Legal Counsel

and Rule Reviewer

 

Certified to the Secretary of State November 17, 2008.