(1) Prior to embarking on an expedition:

(a) An itinerary of the expedition, including a written description and schedule of every planned expedition activity, and the location of each expedition camp site, must be prepared and filed at the field office.

(b) If national, state forest or other public lands will be used, arrangements must be made with the appropriate state or federal officials, and an itinerary of the expedition, including the location of each expedition camp site, must be provided to said officials.

(c) If private property will be used, arrangements must be made with the property owners.

(d) The field director shall brief all participating staff on all expedition details including:

(i) the planned route, time schedule, weather forecast and any potential hazards;

(ii) the rules for use of state or national forest or other public lands if such property will be used during the expedition;

(iii) any procedures or special circumstances unique to the expedition;

(iv) information regarding each participating youth, including background information, potential problems and any other relevant information; and

(v) goals and objectives of the case plan for each participating youth.