(1) A licensee must have a department seed-to-sale tracking system account activated and functional prior to operating or exercising any privileges of the license and must maintain an active account while licensed.

(2) Additional licensees or licensee employees may be authorized to obtain seed-to-sale tracking system user accounts.

(3) To obtain and maintain a seed-to-sale tracking system user account, a licensee or licensee employee must successfully complete all required department seed-to-sale tracking system training.

(4) An individual entering data into the seed-to-sale tracking system may only use that individual's seed-to-sale tracking system account.

(5) A licensee must ensure:

(a) all seed-to-sale tracking system users are up to date on seed-to-sale tracking system user training requirements; and

(b) any data that is entered into the seed-to-sale tracking system in error is corrected.

(6) A licensee and any designated seed-to-sale tracking system user must enter data into the seed-to-sale tracking system that accounts for all seed-to-sale tracking activities.

(7) A licensee is accountable for all actions seed-to-sale tracking system users take while logged into the seed-to-sale tracking system.

(8) A licensee is responsible for the accuracy of all information entered into the seed-to-sale tracking system.

(9) Nothing in this rule prohibits a licensee from using secondary separate software applications to collect information to be used by the business, including secondary inventory tracking or point-of-sale systems. 

(10) If a licensee uses a separate software application that links to the seed-to-sale tracking system it must get approval from the seed-to-sale tracking system vendor contracting with the department and the software application must:

(a) accurately transfer all relevant inventory tracking system data to and from the seed-to-sale tracking system; and

(b) preserve original seed-to-sale tracking system data when transferred to and from a secondary application.

(11) If a licensee loses access to the seed-to-sale tracking system due to a power outage or other connectivity issue, the licensee must keep and maintain comprehensive records detailing all seed-to-sale inventory activities that were conducted during the loss of access.

(12) Once access is restored, all seed-to-sale tracking activities that occurred during the loss of access must be entered into the seed-to-sale tracking system.

(13) A licensee must document when access to the seed-to-sale tracking system was lost and when it was restored.

(14) All compliance notifications from the seed-to-sale tracking system must be resolved in a timely fashion.